How To Create A Meeting Minutes Template In WPS Writer

wps office下载 Writer makes it simple to build a reusable meeting minutes template that upholds consistency, saves time, and reinforces professionalism in meeting documentation.



Start by launching the WPS Writer application on your desktop.



After the program loads, select the "New Document" button to begin with an empty canvas.



Use this blank slate to build a reusable framework tailored to your meeting needs.



In the header section, type "Meeting Minutes" as the primary title for clarity and recognition.



Make the title bold and horizontally centered to enhance readability and project authority.



Below the title, create a section for essential meeting details.



Include placeholders for the meeting’s name, scheduled date, start and end time, physical or virtual location, and total length.



For clarity and ease of use, arrange the details in a neat table featuring two distinct columns.



On the left side of the table, write descriptive labels: Meeting Title, Date, Time, Location, and Chairperson.



Leave the right column empty so that each meeting’s unique details can be entered as needed.



This structure ensures that all key metadata is captured consistently across all sessions.



Create a new section clearly marked "Attendees and Absentees" to document who was present and who was not.



You may opt for either a dual-column table or a simple bulleted list to display participant names.



In the table, label the left header "Attendee" and the right header "Absentee."



This layout simplifies monitoring attendance and identifying individuals who need follow-up communication.



To enhance understanding, append roles such as "Project Manager" or "Finance Lead" after each name.



The core of the meeting minutes is the agenda items and discussion summary.



Structure your agenda items as a clear numbered list or a clean bullet-point set for easy scanning.



For every point, detail: what was discussed, what was decided, what needs to be done, and who is responsible.



Keep your wording direct, professional, and free of unnecessary jargon.



For instance, under "Project Timeline," record: Decision: Deadline moved to June 30. Action: Sarah will revise the Gantt chart by May 25.



This level of detail ensures accountability and clarity.



Include a separate section titled Action Items with a table that has columns for Task, Assigned To, Deadline, and Status.



This helps everyone quickly identify what needs to be done, who is responsible, and when it is due.



Maintain the table after each meeting to reflect real-time progress and prevent miscommunication.



End the document with a placeholder section for the date, time, and agenda of the next gathering.



Provide spaces to fill in: date, time, and tentative agenda items for the following session.



This encourages continuity and helps participants prepare in advance.



Finally, insert a signature line for the minute taker and, if applicable, the meeting chairperson.



Signature lines lend official weight to the document and establish clear accountability for its content.



Take a final look to confirm the template is easy to use, comprehensive, and free of errors.



To preserve your work, go to File > Save As and choose the appropriate format.



Select the.wpt file type to convert your document into a reusable template.



Use a descriptive name like "Meeting_Minutes_Template.wpt" and place it in your Templates directory.



In the future, open the.wpt file from your template folder, fill in the current meeting’s details, and save it as "Meeting Minutes – [Date] – [Topic].wpt."



This approach transforms the process of recording minutes from a repetitive task into a streamlined workflow.



Using a professional template leads to sharper documentation, stronger accountability, and more effective team collaboration.